Executive Assistant – Jeddah (Saudi)

Employer:	Elaf Group
Job Title:	Executive Assistant – Jeddah (Saudi)
Location:	Jeddah , Saudi Arabia
Job Type:	Full Time Employee
Category:	Administration
Description:	Provides an overall range of secretarial and administrative services and coordinates with various administrative support issues for the Managing Director and other staff in a highly confidential environment with a high degree of discretion and initiative. Identify and obtain required materials for meetings from files and other sources and gather and compile data required for reports and statistics following verbal instructions to be able to compose or send replies to routine inquiries and/or draft replies to non-routine ones following instructions from an immediate superior. Format, generate, and prepare reports for the Managing Director for use in meetings with the management. Keeping and controlling sensitive or highly confidential files, data, letters, and reports ensures that information is restricted only to authorized persons. Exercises initiative and independent action by making inquiries, preparing routine correspondence, or responding to inquiries. Follow-up transactions with other related divisions/departments of the company by responding, following through, and delegating queries addressed to the Managing Director, on his behalf, to appropriate subordinates in the department. Coordinates day-to-day activities of the Managing Director/ Director like meetings and visits by making travel, hotel, and other arrangements including tickets and transport by handling and monitoring daily schedules, reminders of meetings, and other appointments for the day and within the week. Sorts out and prioritizes all correspondence and reports determines the urgency of the needed reply, and forwards those which require immediate personal attention by referral to other subordinates within the department those that are necessary to follow-up responses and ensure prompt replies. Carry out routine functions of the department, making the necessary day-to-day decisions to support the activities of others and to ensure the smooth flow of work and information. Types all confidential work for the Managing Director, other Managers, and subordinates in the department, assuring confidentiality is maintained. Prepares documentation for associate transfers, change of designations, and promotions related to the department/division for approval of the management.
Qualifications:	Language: Knowledge of the structure and content of the English/Arabic language including the meaning and spelling of words, rules of composition, and grammar. Arabic is an advantage. Administration and Management: Basic Knowledge of business and management principles involved in resource allocation, and coordination of people and resources. Bachelors’ Degree in Business Management or related field Microsoft Office Applications (Word, Excel, PowerPoint, Access) 4 years minimum with basic experience in Secretarial Administration Time Management: Managing one’s own time and the time of others. Microsoft Project knowledge will be a PLUS
Education:	Bachelor's degree / higher diploma
Experience:	Min: 2
Salary:	Unspecified
Contact:	Apply

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