Office Manager

Office managers are responsible for the efficient functioning of an office through a range of administrative, financial and managerial tasks.They ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff. 

Responsibilities:

• Organizing meetings and managing databases

• Booking transport and accommodation

• Organizing company events

• Ordering stationery

• Dealing with correspondence, complaints and queries

• Preparing letters, presentations and reports

• Liaising with staff, suppliers and clients

• Implementing and maintaining procedures/office administrative systems

• Organizing induction programs for new employees

• Attending meetings

• Assisting the organization’s HR function by keeping personnel records up to date, arranging interviews.

• Bachelor’s degree in any discipline 

• Proven experience as an Office manager or Administrative assistant

• Good interpersonal and time management skills.

• Proficiency in MS Office

• Hands on experience with office machines

• Familiarity with scheduling tools

• Excellent time management skills and ability to multi-task and prioritize work

Key skills for office managers

• Reliability and discretion: you will often learn of confidential matters

• Adaptability

• Communication, negotiation and relationship-building skills

• Organizational skills

• IT skills

• Problem solving skills

• Initiative

• Leadership and the ability to ‘make things happen’

• Budgeting skills

• Attention to detail.