Finance & Admin Manager

Summary of Key Functions:
Under the direct supervision of the Project Manager the incumbent shall carry out the duties given below to achieve the mission:

• Supervise and maintain financial and administrative records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports
• Administrative support to the management programmer including administration of budgets/AWPs
• Support to the project team in Atlas, Accounting, Administrative and Financial Matters
• Active support to resource mobilization, partnerships and networking issues
• Prepare analytical report and TPP on Budget and Expenditure on a regular basis to produce in the AWP
• Proper control of the supporting documents for payments and financial reports for NEX/DEX projects
• Maintenance of the internal expenditures control system
• Preparation of requisitions in Atlas and register of goods receipts in Atlas and make budget checks for requisitions, POs and vouchers.
• Facilitation of information flow, coordination of schedule and other logistic arrangements
• Lead the preparation and organization of meetings, workshops, seminars, outreach activities etc.
• Ensure daily administrative and secretarial support to the team, including daily correspondences, maintenance of filing system, printing and photocopying, updating official travel and leave plan, visitor’s list and event list.
• Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data
• Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons
• Advise and assist international staff, experts and consultants on all issues of allowances, salary advances, travel claims and other financial matters; authorize payments due for claims and services
• Prepare detailed cost estimates and participate in budget analysis and projections as required,
• Maintain delivery records and make project transactions; maintain inventory of project assets; prepare IMED monthly, quarterly and annual reports; prepare ERD report; prepare ADB government budget; prepare fund release statements; detail ADB budget statement and prepare all GOB personnel salary
• Supervise the project vehicles, drivers and messengers as per UNDP & Govt. rules and regulations
• Supervise the finance assistant and project associate
• Perform any other duties assigned by the NPD, Project Manager
• Impact of Results
  Establishing reliable and accurate accounting/financial procedures will enable efficient planning and use of resources contributing towards effective implementation of project activities.

Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards (human rights, peace, understanding between peoples and nations, tolerance, integrity, respect, results orientation (UNDP core ethics) impartiality
• Demonstrates integrity by modeling the UN’s values and ethical standards (human rights, peace, understanding between peoples and nations, tolerance, integrity, respect, results orientation (UNDP core ethics) impartiality
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability