Office Admin – New Cairo

Job brief:

For a leading chain of Vein Clinics in Egypt, we are hiring for a position of “Office Admin” for our “New Cairo” Office branch. We are looking for an office Admin to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks

Responsibilities: 

• Greeting and attending to visitors at the front desk
• Provide basic and accurate information in-person and via phone/email
• Accurate patients’ data entry into our clinic management system
• Time keeping and proper schedule management. Contact patients in case of delay
• Schedule follow up appointments & next visit action
• Professionally assist both staff and patients to ensure smooth work flow
• Maintain office security by following safety procedures and controlling access via the reception desk
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Order front office supplies and keep inventory of stock
• Perform other clerical receptionist duties such as filing, scanning, photocopying, transcribing and faxing
• Keep updated records of office sales & expenses

• Proven work experience, Front Office Representative or similar role
• Proficiency in Microsoft Office
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Females only