CEO Executive Assistant

• Manage and maintain CEO’s calendar including scheduling appointments, internal/external meetings and conference calls.
• Coordinate CEO’s travel itineraries, flights, hotel accommodation, rental car and other travel needs.
• Draft and edit correspondence, communications, presentations and other documents on behalf of the CEO.
• Complete monthly expense reconciliation for CEO’s corporate credit card and out of pocket expenses.
• Secure appropriate signatures and track documents through the approval process on behalf of the CEO.
• Serve as a liaison with internal staff at all levels.
• Interact with external partners as well as the company’s leadership.
• Prepare agendas for meetings, briefing materials and presentations as needed to support the CEO.
• Provide administrative support to the CEO in order to increase his availability for executive level responsibilities.

Essential Skills and Background: Selected candidate will demonstrate his/her commitment to carrying out the mission and values of the company, as well as possess the following essential skills and background:

• An interest or desire in developing expertise in administrative support, logistical planning and vendor management.
• Bachelor of Commerce – English section is a must.
• 3-5 years of office administration experience.
• Computer literacy and proficiency in Microsoft Office and Adobe.
• Attention to detail is a must as well as strong organizational skills.
• S/he must be committed to establishing and maintaining effective organizational systems within an office environment.
• Event planning experience highly desired.
• Experience with international travel arrangements and logistics management is a strong plus.
• High level of professionalism and a strong ability to relate to people of all business levels.
• Understanding of project management and the skills needed to forecast and plan ahead.
• Effective interpersonal communication style particularly with Board members, executives and senior level staff.
• Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simultaneously with little direction.
• Strong problem solving skills.
• Females only