Administration Specialist

Responsibilities for Administrative Specialist

• Active participation in office management, including handling general clerical tasks
• Organize and prepare meeting schedules for various departments
• Ensure meeting spaces are properly requisitioned ahead of schedule
• Manage office equipment and supplies, and ordering new equipment and supplies as needed
• Work collaboratively with other departments to help solve clerical issues
• Offer assistance to accounting department to provide manage invoices, payments, and receipts
• Confer with human resources department to provide assistance with payroll, personnel databases and other duties
• Represent department managers or other senior-level officers in meetings, including taking notes and recordings as needed

• 1-3 years of experience for entry-level positions
• Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel
• Experience using business email services, such as Microsoft Outlook
• Previous experience with, or an ability to learn to use common office equipment, such as modern phone systems, fax machines, and copy machines
• Comfort multitasking and handling multiple requests from different individuals and departments
• Ability to work quickly and in a potentially high-stress environment
• Strong communication skills and extremely self-motivated when managing communication channels
• Highly organized and capable of creating organizational systems that others easily utilize