HR Shared Services Senior Specialist

Job Purpose

• To provide all staff with the HR related services on a daily basis, administrate and execute an accurate payroll system on a monthly basis and assure adherence of HR Services team to the process & procedures.
• To execute the process of payroll activities including the input of all salaries and staff related data in the payroll system.

Job Responsibilities:

Operations:

• Update, maintain & enhance the HR Service system as well as the HRMS Oracle system to ensure the accuracy of payroll data.

Payroll:

• Execute monthly payroll system to ensure that all staff alterations are imputed correctly.
• Provide assistance in coordinating the implementation of any changes required in the payroll system.
• Follow up with the finance to ensure prompt and timely payment to staff regarding any payments & changes needed.
• Fully manage concerned accounts requests and act on solving related services issues.
• Execute payroll preparations & assure accurate transactions.
• Execute the HR Services team members in-terms of: knowledge transfer, ongoing tasks supervision, account management and assure full adherence to all related policies & procedures.
• 100% accuracy of payroll transaction, payroll transfer in the agreed time with ultimate adherence to company policy, procedures & systems. Operational Excellence.
• Act as on behalf of HR Services Supervisor when needed.
• Educate other departments in regards to all HR Services functions via sharing information and providing assistance.
• Assist internal and external auditors during audit process, provide documents, reports and other related credentials upon request.
• Contribute to continuous improvement and perform any other related tasks as required.
• Responsible for leavers process starting from receiving the resignation form, issuing the leaver checklist.
• Record & maintain the staff leaves on the HRMS Oracle system & provide absenteeism report on monthly basis.
• Contribute in the preparation of the staff alteration by modifying the allowances & deductions (i.e Travel forms, Mobile allowances, fuel expenses, handset allowances etc..).
• Prepare all types of HR letters upon request.
• Update & maintain the social insurance records (Form 1 & 6).
• Prepare the required documents to issue the medical cards, mobile number & ID cards for new hires.
• Prepare statistical reports upon request

Customer Centricity:

• Creates a positive internal customer experience during internal customer journeys and touch points.

Innovation:

• Continuously learn new trends in the market and propose new ideas, approaches and insights.

Operational Excellence:

• Takes responsibility— Accepts responsibility for outcomes of one’s work; with focus on accurate high quality operations daily routine, processes and workflows.

People Management:

• Demonstration of team spirit and a proactive collaboration with cross functional projects.
• Demonstrate company values and compliance with company policy.

Budget and Payment Process Planning and Execution:

• Coordinating Budget Planning for each Quarter for the Outsource Account (Salaries and Medical)
• Executing the company Payment cycle and communicating with concerned parties to release payment for the vendor on a timely manner.
• Ensure all operations are done within budget and headcount Scope. Medical Insurance.
• Handling Medical Insurance alongside with the vendor formulating and executing the optimum service for employees.

QUALIFICATIONS_ESSENTIAL

• Bachelor Degree in Business Administration or relevant background.
• Fluency in both spoken & written English & Arabic language is required. 
• Proficiency in Microsoft office