Admin Assistant

General Responsibilities:

The Administrator should be highly organized and able to multitask with ease. The Administrator’s main tasks include managing office equipment, booking meetings and events.

Duties: 

• Answer incoming calls; taking messages and re-directing calls as required.
• Deal with email enquiries
• Take accurate minutes of meetings.
• Organize and schedule meetings and appointments, booking meeting rooms and conference facilities.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• General office management such as ordering stationary.
• Arrange both internal and external events.
• Handle sensitive information in a confidential manner.
• Develop and update administrative systems to make them more efficient.
• Resolve administrative problems.

Education: 

• Bachelor’s degree in office administration or relevant field is preferred.

Experience:

• At least 3 years of experience in the same field.
• Proven experience as an office administrator, office assistant or relevant role.
• Qualifications in secretarial studies will be an advantage.

Skills:  

• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.
• Excellent time management skills and ability to multi-task and prioritize work.
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Familiarity with office management procedures and basic accounting principles.
• Very good command of English language
• Ability to do multiple tasks and work under pressure.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills.