Executive Secretary – Alexandria Egypt

Our team is looking for an executive secretary to support our operations and ensure a smooth business flow. The chosen candidate will be responsible for the following:

• Answering calls, taking messages and handling correspondence.
• Approaching external entities for office personnel.
• Maintaining diaries and arranging appointments.
• Typing, preparing and collating reports, filing.
• Organizing and servicing meetings (producing agendas and taking minutes).
• Managing office database.
• Follow-up with office task plan and update deadlines.
• Implementing new procedures and administrative systems.
• Coordinating mail-shots and similar publicity tasks.
• Logging or processing bills or expenses.
• Acting as a receptionist and meeting and greeting clients.
• Manage and maintain executives’ schedules.

• Good communication and customer service skills.
• Team-working skills.
• Organization and time management skills.
• Attention to detail.
• Negotiation skills.
• Assertiveness.
• Flexibility.
• Tact, discretion, and diplomacy.
• Proactive thinker.
• The ability to use standard software packages (eg Microsoft Office).

Working days: From Saturday to Thursday

Working hours: 8-9 hours