Administrative Assistant

• Perform the first-line contact in the company whether in reception or incoming calls with professional communication skills with clients and transfer these contacts to the right person inside the company.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including official correspondence, memos, and presentations.
• Management of the agenda of the Managing Director including planning, coordinating and organization of meetings and travels.
• To provide administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence.
• Taking minutes of meetings.
• Responsibility for organization of meetings and events.
• Maintain / update customer data base through communicating with companies and contact persons to complete all required information and update the data in CRM accordingly.
• Co-ordination and support to the Sales promotional campaigns and customer mailing.
• Assist in the preparation of regularly scheduled reports.
• Maintain accurate hard and electronic filing system.
• Other duties may be assigned by the direct supervisor.

HR Tasks:

• Preparing a monthly report of employee’s attendance.
• Keep track of employees’ annual & sick leave entitlements.
• Coordinate with HR Generalist performing basic recruitment duties.

• Minimum of 5 years of proven experience in a comparable position of an industrial/technical goods trading and servicing company.
• Customer service focus with a demonstrated ability to build and maintain effective customer relationship
• Results-oriented, self-directed and able to work in a fast-paced, solution-oriented sales environment _ Degree in Business Administration or equivalent.
• Business level of verbal and written communication skills in both Arabic and English, German is a plus
• IT skills (MS Office) is a must
• Preferable New Cairo , Nasr City, Heliopolis residents.