Travel Office Coordinator

Reporting Channel/Interactions: 

• Reports directly to the Head of Department
• Cooperates closely with the entire Communication & External Relations team, as well as the Travel Office team at the GUC
• Provides functional assistance to GIU Staff & Students
• Interacts internally with all university departments and students
• Interacts externally with travel agencies, hotels, government officials as well as representatives from the German Embassy

Duties and Responsibilities: 

• Handle trips’ planning and booking process
• Guides and supports staff and students in the acquisition of Travelling Visa
• Monitors offer regularly and constantly explore the best booking rates for flights and accommodation
• Support in the preparation and compilation of statistical reports
• Handle professionally all necessary correspondence for booking purposes
• Maintain strong relations with potential travel agencies and seek for best possible travel offers
• Contacts suitable hotels for Corporate Agreements and Credit Facility
• Handle all administrative tasks and inquiries related to proper documentation cycle and archiving
• Maintain a secure and an easy accessible the filing system
• Keep an up-to-date Travel Office database
• Handle any ad-hoc assigned duties related to the Communication & External Relations Office

Computer Skills: Word, Excel, PowerPoint, Internet and e-mail 

• Needs to be very well-organized with multi-tasking skills 
• Able to handle stress and high problem-solving ability 
• Professional communication and negotiation ability 
• Administrative Skills 

Language Skills: 

• Arabic – Fluent (Written & Spoken) 
• English – Fluent (Written & spoken) 
• German is an asset