Administrative Assistant

Employer:	Vistas Global
Job Title:	Administrative Assistant
Location:	Doha, Qatar
Job Type:	Unspecified
Category:	Administration
Description:	Departement: Registry DepartementPosition Reporting to: Registry Manager Key AccountabilitiesGeneral Administrative Duties: Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Answer phone calls and direct calls to appropriate parties or take messages. Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees, and boards of directors. Attends meetings to record minutes. Greets visitors and determines whether they should be given access to specific individuals. Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution, Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work, Files and retrieves corporate documents, records, and reports. Open, sort, and distribute incoming correspondence, including faxes and email. Makes travel arrangements for executives. Prepares responses to correspondence containing routine inquiries. Prepares agendas and make arrangements, such as coordinating catering for luncheons, for the committee, board, and other meetings. Coordinates and directs office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. Provides clerical support to other departments, Manages and maintains executives’ schedules. Compiles transcribes and distributes minutes of meetings. Set up and oversee administrative policies and procedures for offices or organizations. Supervises and trains other clerical staff and arrange for employee training by scheduling training or organizing training
Qualifications:
Salary:	Unspecified
Contact:	Apply

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