Marketing Executive

Duties and responsibilities: 

• Identify the client’s requirements and expectations for each event.
• Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
• Manage all event set-up, tear down, and follow-up processes.
• Maintain event budgets.
• Book venues, entertainers, photographers, and schedule speakers.
• Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.
• Assess an event’s overall success and submit findings.
• Prepare and edit correspondence, communications, presentations and any other required documents 
• Handle the office administrative tasks and Maintenance issues 
• Build a filing system for all the signed documents with a clear serial number for the documents and reference materials.
• Search for suppliers and negotiate prices with suppliers for cost control
• Create and update all suppliers database regularly 
• Collect and analyse data to prepare reports and documents.
• Manage and maintain MD schedules and appointments.
• Arrange travel arrangements for company staff including tickets, hotels, and transports and visa by Identifying appropriate prices according to budget acknowledged by MD
• Upload messages to the system and details on events and handle the data entry of all events/ activities including background and biographies required to uploaded 
• Register and reserve events, ensure payments, hotels, visas and papers availability on time.
• Coordinate with all concerned departments concerning payments..etc.
• Support management of freelance designers, photographers and other supporting resources.
• Attend and help in events logistics and preparations when requested.
• Train Ushers and other supporting staff during events and conferences.

EDUCATION, KNOWLEDGE AND EXPERIENCE:

• At least 3 years’ experience as an event coordinator.
• Well-organized with excellent multi-tasking abilities.
• Outstanding vendor management skills.
• Bachelor’s degree in hospitality management or public relations is preferred.
• Strong communication and interpersonal skills.