Secretary/Personal Assistant

• Managing the office calendar and personal calendar of the GM
• Following the HR responsibilities
• Answering and forwarding office calls and Emails
• Coordinating presentations and out of office events
• Performing basic bookkeeping, filing, and clerical duties, including:
• Communicating with vendors
• Organizing client files
• Coordinating courier orders
• Sending client invoices and payment reminders
• Depositing and collecting checks from the bank
• Providing GM with client information before meetings
• Updating client meeting notes
• Preparing GM travel itinerary
• Managing GM calls while he is out of office
• Monitoring team email account

• Bachelor’s degree from accredited university recommending business administration
• 2+ years’ experience as a personal assistant to a corporate leader

Required Skills:

• Impeccable written and oral communication skills
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Excellent telephone manner and customer service skills
• Ability to organize, multitask, prioritize, and work under pressure
• Strong sense of responsibility and ability to complete tasks with minimal supervision
• Exposure to accounting a plus