Receptionist & Procurement Specialist

Primary responsibilities 

• Handle the daily admin operations of the business-like correspondences and mail arrangements 
   
• Ensure that the scheduled meetings are coordinated and carried out in a smooth manner 
   
• Greet, welcome, and direct InstaShop Office visitors to the appropriate person and room 
   
• Facilitate transportation and ensure all the needs are met for management visits 
   
• Manage the physical assortment of assets and accurately update asset records 
   
• Oversee and manage Sim Cards and the related processes with the network providers 
   
• Receive quotations and maintain strong relationships with supplies and distributers 
   
• Communicate the business needs and the relevant quotations with the HR Manager for 
  approvals 
   
• Verify and manage the current inventory of office supplies and maintain accurate records to 
  prevent inventory gaps 
   
• Implementing and managing internal filing systems to allow the smooth retrieval of files, 
  records and other HR and admin related documents 

Requirements 

• Knowledge of procurement processes, policies, and procedures 
   
• Excellent written, and verbal communication skills in English 
   
• Strong communication, organization skills and, time management skills 
   
• Excellent ability to be detail-oriented 
   
• Ability to function effectively in a dynamic, fast-paced environment by working collaboratively 
  with other departments and third parties 
   
• Strong ability to multitask