Receptionist & Procurement Specislist

The Receptionist and Procurement Specialist is one of the most impactful roles at InstaShop and we take great pride in the quality of team members that hold this role. The Receptionist and Procurement Specialist will be responsible for negotiating InstaShop’s purchasing agreements and ensuring the procured materials meet the standards.

Primary responsibilities:

• Handle the daily admin operations of the business like correspondences and mail arrangements
• Ensure that the scheduled meetings are coordinated and carried out in a smooth manner
• Greet, welcome, and direct InstaShop Office visitors to the appropriate person and room
• Facilitate transportation and ensure all the needs are met for management visits
• Manage the physical assortment of assets and accurately update asset records
• Oversee and manage Sim Cards and the related processes with the network providers
• Receive quotations and maintain strong relationships with supplies and distributers
• Communicate the business needs and the relevant quotations with the HR Manager for approvals
• Verify and manage the current inventory of office supplies and maintain accurate records to prevent inventory gaps

Requirements:

• Knowledge of procurement processes, policies, and procedures
• Excellent written, and verbal communication skills in English
• Strong communication, organization skills and, time management skills
• Excellent ability to be detail-oriented
• Ability to function effectively in a dynamic, fast-paced environment by working collaboratively
• with other departments and third parties
• Strong ability to multitask