Personal Assistant (PA) to the CEO – Saudi National

Job Description: Reporting directly to the CEO, the Personal Assistant is required to:

1. Provide executive support and serve as the primary point of contact on all matters pertaining to the CEO Office both internally within the company and externally to other companies and stakeholders.
2. Serve as a liaison to the board of directors and senior management teams; organize and coordinate internal as well as external meetings and oversees special projects.
3. Must be creative and a team player with strong written and verbal communication, administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities. 
4. Have the ability to work independently on the tasks assigned and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. 

Roles and Responsibilities: Should be able to complete a broad variety of administrative tasks for the CEO including but not limited to:

1. Managing an extremely active calendar of appointments
2. Arranging complex and detailed travel plans, itineraries and agendas
3. Working closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. 
4. Necessary coordination with stakeholders to ensures the CEO’s schedule is followed and respected. 
5. Composing and preparing correspondence that is sometimes confidential. Drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company. 
6. Communicating directly, and on behalf of the CEO, within the company on company’s internal and staff related matters. Provides a bridge for smooth communication between the CEO’s office and internal departments.
7. Assist in scheduling meetings and attending meetings where required. Assist in coordinating the agenda and distribute materials before meetings in electronic/paper format. Record minutes of the meeting and share with all stakeholders after the meetings. 
8. Managing expense reports
9. Ensures that the CEO’s bio is kept updated and responds to requests for information and materials regarding the CEO and the organization in general. 

Qualifications:

1. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
2. Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners. 
3. Expert level written and verbal communication skills in Arabic and English
4. Demonstrated proactive approaches to problem-solving with strong decision-making capability
5. Emotional maturity.
6. Highly resourceful team-player, with the ability to also be extremely effective independently
7. Proven ability to handle confidential information with discretion.
8. Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
9. Forward looking thinker, who actively seeks opportunities and proposes solutions.

Education and Experience Requirements:

1. Bachelor’s degree required
2. Strong work tenure: 5 to 10 years of experience in supporting Top Management Executives
3. Experience and interest in internal and external communications
4. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. 
5. Saudi National ladies are encouraged to apply.