CEO Office Manager

Administrative Support:-

• Act as the CEO’s first point of contact with all inside & outside parties.
• Welcome guests by greeting them, in person or on the telephone
• Respond to all inquiries, correspondence, emails, and phone calls.
• Well Maintain CEO’s appointments agenda by planning and scheduling meetings, conferences, and teleconferences.
• Attend meetings with CEO & record (Take) minutes of meetings.
• Compose and edit letters, documents, emails, proposals.
• Manage and coordinate travel for both business and personal arrangements.
• Conduct research on behalf of the CEO.
• May be responsible for organizing CEO’s personal commitments.

Representing the CEO:-

• Follow up with the manager/ departments’ heads on important tasks and deadlines requested by CEO.
• Attend meetings in CEO’s absence; and may speak in favor of him.

Reporting & Documentation:-

• Collect & analyze data to prepare required reports, presentations, etc. 
• Prepare weekly, monthly or quarterly reports as requested.
• Organize and maintain comprehensive filing system.
• Comply with data protection legislation, manage company files (both electronic and hard copy) including archiving or disposal of documents when appropriate.

• BS of Business Administration/ or equivalent.
• 5-10 years of experience as executive or admin assistant.
• Excellent user of MS office applications.
• Fluent English Speaker.
• Excellent communication skills (written and verbal).
• Discretion and confidentiality.
• Extremely detail oriented.
• High problem solving skills.
• Outstanding organizational and time management skills.
• Follow up & planning skills.