Executive Assistant

Responsibilities:

• Assist the CEO in the timely management of communications; including written, telephone, email, and voicemail.
• Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.
• Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
• Manage and coordinate travel for both business and personal arrangements.
• Spend time and become familiar with all aspects of business and residence.
• Assist in screening calls, email, transmittals, and visitors.
• Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
• Coordinate onsite meetings, luncheons, coffees, in-house events.
• Assist in file organization via Google drive
• Coordinate direct email campaigns (or ability to learn email campaigning).
• Coordinate the hosting of in-house events.
• Greet and check-in clients and other guests for meetings and events.
• Perform a variety of office and personal errands.
• Coordinate and manage vendors and contractors at office and/or residence.
• Conduct ad-hoc research.
• Draft simple spreadsheets.

Qualifications:

• Excellent communication skills (written and verbal).
• Extremely detail oriented to ensure accuracy and quality across all tasks.
• Excellent people skills.
• Creative problem solving.
• Detail to Appearance; dress in a professional presentable manner.
• Must be flexible and willing to work extra time during busy times and on call during weekends and after business hours.
• Must demonstrate a can-do attitude.
• Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
• Previous experience handling travel arrangements.
• Ability to read and interpret various documents.
• Ability to speak effectively among executives, clients, customers, and employees.
• Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced.
• High level of interpersonal skills to interact with coworkers and executives.
• Ability to problem solve and follow through on a variety of tasks.
• Ability to work on business and personal items interchangeably.
• Demonstrate the highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
• Demonstrate strong knowledge and extensive use of Microsoft Office and/or Mac OS.