HR & Admin Assistant

1. Forward CSR and information purchase order received by fax / mail.
2. Book and maintain appointment calendar for meeting rooms as requested.
3. Prepare and compile submittals as requested by Sales and Commercial teams.
4. Prepare System Generated PO and Purchase Receipts as requested.
5. In charge of sending material/samples for courier- includes requesting quotations, approval of Material Safety Data Sheets and organizing related documents as required.
6. Logged airway bill for incoming couriers, documents and invoices received.
7. Logged bulk airway bills for outgoing invoices being sent to customers and other related documents being sent as requested.
8. Prepare Monthly Courier Report – local and international.
9. Verify Aramex invoices every month end referring to the AWB’s for outgoing couriers for the month.
10. In-charge for inventory of office stationeries and toners for printers and organizing order for the same.
11. Distribute mails for staff.
12. Support the HR & Administration function: personnel, medical insurance, travel arrangements, organization updates, leaves planning & recording, attendance monitoring…etc
13. Maintain letters and correspondence
14. Technical submittal (soft copy/hard copy).
15. Maintain number of Technical Submittals per KAM per Project on a monthly basis.
16. Others – as maybe assigned/directed by KAM.

-Bachelor’ degree in Business Adminstration

-Fluent English 

-5 years of experience

-Experience in HR and Admin Officer

-Cairo Resident