Office Manager – CEO Assistant

We are looking to hire an office manager with exceptional administrative and clerical skills to;

• Mange and arrange CEO office.
• Provide executive and administrative support to Chairman.
• Maintain executive’s agenda and assist in planning appointments, board meetings, travel arrangements, etc.
• Attend meetings and keep minutes
• present performance report for all departments on daily basis.
• Write letters for the Chairman and CEO.
• Organize and present information timely and accurately.
• Organize the Chairman’s calendar and arrange meetings.
• Remind the Chairman of important tasks and deadlines.
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handling personal needs of the Chairman.
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Purchasing office supplies and equipment and maintaining proper stock levels.
• Resolving any emergency issues concerning administrative side.

• Good knowledge about import and export process is preferable
• Only females are required.
• Degree in  Commerce or business administration.
• Executive secretaries are expected to multi-task and work well under pressure in a fast-paced environment.
• Certificate in business administration or related.
• 5 years of experience in an executive secretary role.
• Methodical thinker with detailed research proficiencies.
• Thorough understanding of clerical and secretarial principles.
• Strong knowledge of databases and tracking systems.
• Fantastic organizational skills and detail-oriented.
• Ability to work under pressure and meet deadlines.
• Brilliant written and verbal communication skills.
• Proficient in Microsoft Office, and business communication software