Procurement Officer

Procurement

• Implement the purchases in line with Tdh Threshold, Procurement Procedures and ensure every step of the process are respected
• Procure goods, services, and works timely to facilitate the implementation of activities and at the same time ensure receiving the value of the money.
• Be familiar with the project’s procurement plan and follow it to plan and implement the purchase cycles.
• Receive Purchase and Service Requests (PSR’s), launch the procurement cycle to ensure the delivery to the requester within the requested time.
• Update the line manager on the status of PSR’s on daily basis.
• Manage directly all procurement cycles < 100,000 EGP and support the Senior Procurement Officer as per the need for the higher thresholds.</li><li>Collect the quotations, prepare the Chart Bid Analysis (CBA) for the cycles under his/her responsibility.</li><li>For specific items, provide a sample to conduct quality validation by the Project Manager or by a technical advisor before issuing the order.</li><li>Prepare orders, and ensure their conformity with the requester requirements, with quality of specifications, quantities, delivery & payment terms. </li><li>Organizing the transportation, delivery, and reception of the items from the supplier to the relevant location</li><li>All along the purchase cycle, Inform the Senior Procurement Officer of any changes and/or if complementary information is needed</li><li>Ensuring relevant documentation within the purchase file is available and accurate</li></ul><p><strong>External Sourcing</strong></p><ul><li>Regularly collect information to feed the update of the delegation Suppliers Database and share it with the Senior Procurement Officer.</li><li>Participate with the Senior Procurement Officer, to identify the new suppliers and make permanent research of new sources of supply for the benefit of the delegation</li><li>Negotiate prices with the venders including ensuring price lists under framework contracts are compared with the market on a quarterly basis with an objective to optimize the maximum benefit for the country projects </li><li>Collect information to feed up the update of the catalog of supplier and price list, and provide it to the Senior Procurement Officer </li></ul><p> </p><p><strong>Administrative compliance of purchases files</strong></p><ul><li>Responsible for the adequate filling of purchases files: signatures, presence, and validity of the documents, in order to guarantee accurate traceability of all purchases throughout the supply chain.</li><li>Report the purchases to the line manager when a signature is missing, or a document is not complying with the TDH rules.</li><li>Counter check the PSR prior to purchasing; ensure that all the validations are done before the purchase order is sent to the supplier </li><li>Archive the purchase file according to Tdh standard and Logistic Manager instructions </li></ul><p> </p><p><strong>Audit, Compliance & Internal Control</strong></p><ul><li>Participate in the preparation for Egypt audit’s (Annual, donors, authorities…etc) preparation, support, and providing the procurement cycles documentation to auditors</li><li>Provide the supporting documentation for compliance control by the Senior Procurement Officer before archiving</li><li>Run field visits as may be needed for work requirements and to support the implementation of activities.</li></ul></td></tr><tr><td><strong>Perform any other tasks as may be requested by the line manager.</strong></td></tr></tbody></table></figure>