Project Coordinator

Our client is an independent and diversified financial services company setting new standards in the UAE financial sector. They bring the ‘best-of-breed’ in each discipline, offering innovative and comprehensive products and solutions customized to the needs of their customers. The competitive edge that our client holds is attained through their people, whose keen market acumen and professionalism provide them the apparatus to deliver the very best in customer care, all in a timely manner.
They believe that success is what you make of it, and what you make of it is determined by the strength of the minds and the depth of the resources you have at hand. They have grown from their roots as an Abu Dhabi based company to become a recognized, award-winning, nation-wide financial services institution through the philosophy that those who rise at dawn with vision, and maintain their resolve, will walk the sands of success at sunset.

They invite you to walk along with them on that journey.

Reporting to the Head of the Enterprise Project Management Office (EPMO), the successful candidate will

• Attend all the meetings (lots of them on a daily basis) with the Head of EPMO and the Chairman of the organization.
• Understand the agenda, purpose and subject of the meeting thoroughly.
• Work with Chairman’s office to keep the meeting forms & the schedule sheet updated at all times.
• Capture detailed notes, discussion points, action items, owners, time frames, target dates etc.
• End to End own, follow up with reminders and drive closure to the action items with the respective owner of the tasks.
• Understand the rational of the target date and if applicable be vocal to challenge the owner after consultation with the Head of EPMO.
• Keep the action log tracker updated at all times. Currently the tracker is based on excel but efforts are underway to explore usage of a more standard task management tool.
• Produce reporting on a set cadence to show the key stats like completed v/s in progress v/s not started tasks on a time scale by each unit, each owner and average turnaround time etc.
• Should also handle EPMO back office management.

To succeed, you will require to have this technical background

• Over 5+ years of past experience preferably as an executive or manager assistant in project support office/PMO is highly preferred
• Banking/financial services experience is preferable
• Bachelor’s degree in related field from a reputable university

But technical skills are not everything, human skills are equally if not more important. For example, 

• Highest levels of organization skills are key to be successful in this role as the individual has to bring closure to the task by coordinating with multiple stakeholders
• Great communication skills (strategic as well cultural) are a must to be successful in this role
• Stakeholder management skills are essential as this role involves coordination with a lot of stakeholders with varied seniority levels (all the way up to the Chairman and CEO of the company)
• Intellect is another key success factor for this role
• Hunger for learning is another key requirement for this role as the individual is expected to hit the ground running from ‘hour 1’ of the role
• Individual should be willing to attend back to back meetings at times

What’s in it for you ? Why you should apply 

• An excellent opportunity to work for an amazing organization which is literally on steroids to grow and transform
• Opportunity to work directly with a passionate senior management team in the company that otherwise can’t be availed in other roles
• Deep exposure to financial products and services and cutting edge fintech projects.
• Excellent opportunity to be a core part of enterprise PMO team that supports the senior management along with the depth and breadth of each business function in the organization
• Potential onsite opportunities to work in one of the most sought after middle east markets
• Exposure to the corporate strategy formulation, planning, project management and execution
• Access to training and career development through multiple channels and forums

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