Secretary

Candidate is expected to help keep our organization running smoothly, taking care of the administrative and organizational tasks that make the organization function.

• Answering calls, taking messages, and handling correspondence
• Maintaining diaries and arranging appointments
• Typing, preparing, collating reports and quotations
• Filing
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Prioritizing workloads
• Implementing new procedures and administrative systems
• Liaising with relevant supplies, partners, and clients
• Coordinating mailshots and similar publicity tasks
• Logging or processing bills or expenses
• Acting as a receptionist and/or meeting and greeting clients

• College degree
• Fluent English and Arabic spoken and written languages
• Good communication, customer service and relationship-building skills
• Teamworking skills
• Organization and time management skills
• Attention to details
• Negotiation skills
• Assertiveness
• Flexibility
• Tact, discretion and diplomacy
• The ability to be proactive and use your initiative: to see what needs doing and to do it
• The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required