Administration Specialist

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Order front office supplies and keep inventory of stock.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries, memos, letters, faxes and forms.
• Handle all courier requirements (incoming & outgoing) and maintains proper recording system for the same.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Recommend improvements in office appearance (e.g. plants, furniture …. etc.).
• Update calendars and schedule meetings.
• Arrange travel and accommodations, and prepare vouchers.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

Education:

• Bachelor degree.
• Very good in Microsoft applications.
• Word: very good
• Excel: very good
• Good in English language (Spoken & Written) 

Personal skills:

• Excellent time management skills and ability to multi-task and priorities work.
• Attention to detail.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.